Join our passionate team as Social Club Administration Support. Apply by 7th May
Social Club Administration Support
Part time 14 hours (flexible working)
Salary £11.50 per hour
Overall purpose of the job
To provide administrative assistance required to provide regular provision of Dorset Blind Association social clubs and activity groups across the county and to support the team of Community Support Workers (CSW’s) that deliver the services.
Background
DBA works across the whole of Dorset to help blind and partially sighted people
adjust to life with serious sight loss and to then maintain full, healthy and socially active lives. A key part of this is achieved through the DBA’s network of social clubs
and activity groups, which currently number more than 20.
The post holder will work from home so needs a suitable quiet home office working space to be available.
Key duties
1. Administration / Client contact
Where necessary, directly organise the transport of members to and from club and activity group meetings.
2. Volunteers
Support all volunteers by assisting with administrative queries / forwarding stationery etc
Ensure all club and group meetings and activities have sufficient and appropriate volunteers attending to ensure the safety of attendees
Reporting to club leaders where there are not enough drivers or resources.
3. Planning and Delivery
Helping the CSW’s to plan and deliver a programme of diverse and accessible events, entertainment and activities appropriate to each individual
Group. This will usually be through team meetings and brainstorming sessions.
4. Communications
Effective and timely communication with members of groups and all volunteers, regarding all meetings and activities.
5. Monitoring
Effectively monitor the activities of all social clubs and activity groups,
keeping full and accurate records of attendees (both members and
volunteers) and any other information requested by the CEO of DBA
Person Specification
We are looking for someone with as many of the following skills and experience as
possible, although training, mentoring and ongoing support will be provided
Reliable and trustworthy
Happy working from home and occasionally at DBA clubs and events
Disciplined and organised and able to effectively and efficiently plan and
structure their own working day for maximum productivity.
Motivated to work alone and to deadlines
Able to work unsupervised, but keeping effective and regular contact with line
manager and colleagues
Flexible and resourceful to meet the various and often changing needs of the
charity and our service users
Happy to help with telephone support when short staffed or during staff holidays (may involve some office based work hours)
Outgoing personality and able to relate to and deal effectively with people on many different levels
A good sense of humour
Willing and able to act as an advocate for the charity, to “sell” and promote the
charity to potential new service users, volunteers and other supporters.
A basic understanding of sight loss and other physical and mental health disabilities.
Experience of working with people with a disability and confident to help service users with disabilities
Good verbal communication skills and sufficient IT skills to be able to provide
reports and other information as necessary
Some evening and / or weekend working may be required so the post holder
must be flexible to accommodate this.
An offer of employment will be subject to receipt of two satisfactory references and the person appointed with serve a probationary period of six months
This role could be adjusted to fit the guidelines of mentor-led back to work schemes.
Applications for this post can be made by sending your CV and a covering letter to Leah Cross by e-mail to leah@dorsetblind.org.uk by 7th May
